21 Office Etiquette Tips you must follow

Office Etiquette Tips Rules no-gos

Our office etiquette tips and rules provide an excellent overview of behaviors you should NOT do at any workplace. Remember, the office is a place to work, and all fun activities should be done after works.

Let’s face it; your job might be easy going and interesting to wake up for in the morning filled with excitement to go to the office. However, this is not always the case as there are periods where everything is crumbling down on you, from facing severe pressure to intense competition from colleagues.

Let’s take a look at the top negative behaviors you should NEVER do inside an office. If it might not be you, please feel free to pass it on to colleagues who may still have a knowledge gap and need improvement:

1. Leave your workplace messy behind

Inside an office, many people have to share at least 8 hours of their lives every day. You can compare it living with many roommates together, which is quite a challenge. Therefore, clean up after yourself inside a shared kitchen and keep your workplace clean and neat. It is the last thing that your boss or colleagues like to see.

Clean up behind you

2. Misspell any names

It could happen that under pressure, you might misspell the customer name or the name from your boss. If these little mistakes are happening over and over, it shows no effort to details from your side are given. Take some time and pay close attention, that you spell all the names on messages correctly.

Always take time to spell names correctly

3. Having a strong body odor

Make sure to have a daily hygiene routine to avoid a strong sweat smell during work in the office. Notably, during hot summer days, additional steps such as using deodorants are a MUST! If you stink, your colleagues will make a big circle around you, as nobody likes to work right next to somebody who has a strong body odor.

Want to learn more? Proven tips to eliminate strong body odor

4. Violate the kitchen rules permanently

Many offices have very clear standards for the shared kitchen. It doesn’t matter if it is the coffee machine, microwave, or dishwasher all need to be clean after using it. A lot of gossip and office wars start right here in the kitchen.

Follow the rules, always!

5. Coming sick to work

I am not talking about a small cold, but if you have severe flu it is better to stay at home. But, you might say: “Hey, I show commitment to come to work even if I am sick.” The fact is that you will bring all the bacteria and viruses inside the office and nicely spread them around by sneezing. At some point half the company is sick, and believe me, your boss will be far from happy about this.

Stay at home if sick and rest

6. Entering without knocking

Please remember that an open door of your manager or boss is NOT an invitation to storm inside the office. Also, another one of essential office etiquettes is to knock always before entering. Entering the room without knocking is quite rude, causing some scary looks towards you.

Always know the door before entering

7.  Consistent „small-talk“

Regardless, if it is under colleagues or on the phone, it is very annoying as everybody else is working hard. Your colleagues do not like to listen to your gossip stories at work. Also, if your small talk gets into hot topics such as politics, it can land you very quickly into deep trouble.

Avoid content small-talk at all costs!

8. Interruption somebody speaking

Especially during a meeting, if you disagree with something, let the other person finish talking. Do not interrupt and be respectful and ask any questions at the end. In case you cannot remember, write it down.

Never interrupt a person talking

9. Being unfriendly

Good morning and see you tomorrow should be in your standard manners. It seems that some people do not care about this basis manner at all. Besides, if you always have this “unfriendly” attitude during work, everybody else in the office will at some point respond in the same way — pure poison for an office atmosphere.

Also, whining, complaining, and being pity towards colleagues is hard to take, as nobody wants to be around such a grumpy cat. If the boss finds out about this, a lay off is very likely.

Always be friendly and polite

You should also read: How to overcome a bad day

10. Being Loud

Some people still do not understand that their own voice volume should be on a normal level. There is no need to have a conversation like a volume of a jackhammer. This way of talking is highly disturbing and disrupting the work of everybody inside the workplace.

Quite please, you are not alone!

11. Bothering colleagues with personal problems

We all have our own problems at home, either with the kids or with something else. But, talking about your private issues day in and day out annoys everybody in the office. Also, it causes a lot of distraction as nobody can concentrate on doing their work.

It is ok to have a chat and ask for an opinion, but do not test the patience of your colleagues when the conversation is one-sided: you talk, talk, talk! Be polite and ask beforehand if you could discuss a private topic with somebody.

Do not bother colleagues long-term with personal problems

Do not forget to read: 16 Habits Happy People do daily

12. Never bring any bad smelling meals to the office

May it be cheese, garlic, or some other exotic spices that are incredibly smelly, the office is not the place to enjoy these. If you are a lover of such food, enjoy it at home. Also, an absolute no-go is to store these kinds of food inside a shared fridge. It will contaminate everything else inside the refrigerator. In that case, the colleagues will thank you, but not in a good way.

No smelly food – Period!

13. Playing annoying music

Spare your colleagues your individual music taste and discuss beforehand what kind of background music is acceptable for the office — playing a particular local radio station, which is famous works the best for everybody. In case you want to hear your own music, use a headset.

Discuss what kind of music is acceptable for everybody

14. Bullying and Gossiping

Another workplace etiquette is to not gossip or bully inside the office. This should be a no-brainer, but an absolute taboo in the office.

No bullying and gossiping in the office!

15. Drinking the last coffee

If it is the case that you just pored in the last drop of coffee from the kitchen, please make fresh coffee for the colleagues. It does not matter if you have a lot of stress; it is a manner and shows respect. Also, add new coffee to the shopping list in case the sachet is empty.

Always make new coffee, the colleagues appreciate it.

16. Personal internet browsing

Be it online shopping or reading the latest news, checking your social media feeds all these should be done during your spare time or lunch break. Your boss pays you for working and not playing. In many countries, even one private email is cause for termination from the company.

No private browsing during work

17. Causing a paper jam in the printer

The printer acts up again and spits out the paper that looks like freshly shredded. This scenario happens way too often, and please do not leave the paper jam for the next colleague to deal with. It doesn’t matter if it is just before the end of work or before lunch break, take care of it.

Unjam the printer or call tech support to help

18. Not adding new toilet paper

Uhh, this is bad: One of the worst office etiquettes mistakes is not to replace empty toilet paper. Every woman who goes to the toilet needs having it, once the toilet business is over. The worst is to be stuck inside the cubicle without paper. Now, you have to yell through the closed toilet door for more supply.

Always refill new toilet paper once it is empty

19.Playing Pranks

Playing pranks might be funny for you, but each person has a different kind of humor. It might be the most hilarious prank ever, but if the other person has a different view, the office climate gets ice cold.

No office pranks!

20. Fighting for the room temperature

Who doesn’t know about it? The room temperature debate! Some colleagues would feel at home in the antarctic, but women tend to enjoy the warms of the Caribbean. A permanent argument in most offices around the world: Open the window, close it, A/C at 65 or 75 degrees. Under those circumstances, to overcome this issue, good communication is the key. Talk about it and maybe rearrange desks, if necessary. Everyone in the office should feel comfortable.

Talk and find a common solution

21. Don’t talk back to your boss

The boss is the boss, even if you disagree with certain things, keep in mind to be quiet, and do not start to argue with him.

No taking back to the boss

Final Word

It is not that easy to work without annoying a person. We are all humans with unique character habits. The above are the top mistakes in my experience working in an office. Be always kind to everybody, and do not risk your career for something so small.

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